TIP Themes are saved with the extension. Word saw great improvements in the kinds of graphical manipulations you can do in Word, and has extended that with improved visual effects, Smart Art and picture editing tools. This has always been a critical setting for anyone who works with Word, and Word and are no different.
However, it is now much more visible and much easier to work with. Change cut and paste and insert image defaults In you have a greater range of Cut and Paste, and Insert Image options. Change your cut and paste options according to your requirements. These can be changed also during the cut and paste operation.
If you have chosen In line with text, all images you insert will be displayed exactly where your cursor is located in your text. If you have chosen Square, all images you insert are likely to insert somewhere near the top left of your page and you can drag and drop them into your required location.
Insert and format illustrations You will find all the image options on the Insert tab, Illustrations group. There are all the options you previously had in , and some additional Smart Art options.
The Insert Picture dialog box displays on the right of your screen. This works exactly the same way as opening a file. Your own image displays as defined by your setting in Exercise Set cut and paste and insert image defaults on page Ensure you have an image inserted into a document so you can work through the next exercises.
Working with pictures Manage picture file size Manipulating your own pictures is likely to increase your file size.
For this reason it is a good idea to compress your images before you start working on them. If you try to compress them after applying effects, you may change the way the enhancements to your picture look. Tick or untick Delete cropped areas of pictures which means you will not be able to un-crop them again.
Format pictures with the Picture Styles group Once you have any image in your document, you can use the Picture Tools, Format tab to format it. This tab replaces previous formatting toolbars. It is a contextual tab that only displays when you have an image selected. It offers a much greater level of control than previous versions, and many more formatting options.
The default setting is still set to the option you chose in Exercise Set cut and paste and insert image defaults on page 94, but you can change the options for individual images here. Resize image more accurately You may want to specify the exact size of your image — for example, when you have several images and you want them to be identical in size.
Click the height up or down arrow or the width up or down arrows to change your image dimensions. Click the More down arrow to the right of the Picture Styles Gallery to display the full gallery of possibilities.
Run your cursor over each of the thumbnails to see what happens to your image. Some of the effects can be quite dramatic. Broken black lines — Crop Marks - will appear around your image and your cursor looks like the cursor displayed to the right of this image.
Move your cursor to the top left corner until the image of the cursor changes to a single arrow and nests inside the corner crop mark. Hold down the left mouse button and drag your cursor to where you want it to be. Thin black lines will show you what borders your picture will have when you complete the process.
Do the same with each other corner or side mark, until you have cropped your image back to just the part you want. Format images with the Picture Adjustment tools You can now add simple special effects such as colour saturation or brightness to your pictures without needing additional photo-editing software. The Picture Tools, Format tab. With your picture selected, the Picture Tools, Format tab has an additional group compared to , the Adjust group.
Remove Background options In Microsoft Word there is a handy new tool that narrows the gap between word processor and image editor. Word now has a background removal tool. Picture Correction options These give you a range of pre-set options for changing your brightness and contrast, and to sharpen or soften the image.
Artistic Effect Options You can apply an artistic effect to a picture; however, you can apply only one artistic effect at a time to a picture. If you apply a different artistic effect, the previously applied artistic effect is removed. From the artistic effects drop-down menu, select the effect you want from the options offered.
You can see each in Live Preview before selection. When you get experienced at what you are doing you may want to change the options for your chosen effect in Artistic Effects Options. This is the same picture with the Glow Diffused effect applied. Note that not all effects work well on all pictures.
An effect that works well on one may be less than useful on another. The graphic will be displayed in your document. It will be displayed either In line with text or Floating, depending upon which of these you have set as your default. Go to Change cut and paste and insert image defaults on page 94 for instructions if you need to change your default.
You can modify your graphic using the options on these tabs. Check out the Layouts options to change your SmartArt elements. These options display differently according to which SmartArt design you have placed in your document. You can change your shapes and apply a range of other formatting options similar to those on the Picture Tools, Format tab.
The Picture set The Picture set of graphics provides the ability to add your own images as well as your own words to a Smart Art Graphic. Visual Effects Add visual effects to your text and shapes With Word , you can apply formatting effects such as shadow, bevel, glow, and reflection to your document text and shapes through a button on the Font group of the Home tab.
The text remains text so you can spell-check text that uses visual effects. You can also add text effects to paragraph styles. Select one of the formatting options offered — this option has a Live Preview so you can see what you are getting before selection. With your text selected, click Shadow and use the options to apply a shadow and perspective to your text. Add visual effects to your shapes You can perform pretty much the same range of options with your shapes.
This is important for those who are using Word as a desktop publishing tool as it enables standard ligatures like fi and ffi. Different fonts offer different sets of ligatures to choose from, and in addition you can select different stylistic sets, number forms and also change the number spacing. For example, Gabriola is an OpenType font that includes significant flourishes. You can now enable OpenType Ligatures in Word This is important for those who are using Word as a desktop publishing tool as it permits a wider variety of typeface layout options.
To this…. Work with Screenshots The screenshot tool in Microsoft Word allows you to capture an image of a particular screen and then insert it into your document. Note that this facility will not be available to you if you are working on a document in compatibility mode, as it is new to Word The last screen you displayed is redisplayed but faded with some crosshairs for you to drag across and make your selection.
As you drag, the faded area selected resumes normal colouring. Compatibility of graphical enhancements with previous versions When you save a document that contains a SmartArt graphics in Word format, the graphics will be converted to static images. You will be unable to change text inside a graphic, change its layout, or change its general appearance. If you later convert the document to Word format and no changes have been made to the images in an earlier version, the graphic will be changed back to a SmartArt object.
Using graphical enhancements and managing file size Manipulating images is likely to increase your file size. Cropped picture information is included with document properties in the Document Inspector. If you want to remove cropping information but not document properties, you would do it here. See Exercise Inspect a document on page for more information on why this matters. Choose the appropriate resolution for the type of publication. You might want to choose a lower resolution if you need to reduce your file size.
Table styles have been around for a few releases, but if you have avoided them, now is the time to start working with them. They have a few limitations, and can still be fiddly, but are mostly reliable and easy to use once you set them up. Create and format tables Exercise Create a table The best way to look at the new features is to create a table and work with it.
With your cursor somewhere in your table, find the Table Tools, Design tab, then the Table Styles group. You will see a Plain table at the top. This is the table style that is already applied to the table you created. Below is a great array of other options in the Built-in gallery.
Scroll down this menu to see what is available. As you rest your cursor on each, you can check out how they will look with Live Preview. TIP If you apply a style over a table that already has formatting, there is a complex set of rules that determines what formatting is or is not over-ruled by the style. For this reason it is a good idea to select your Table Style before you do any formatting.
You can format table borders, create a header row and various forms of banding from the Table Tools, Design tab, Table Style Options. Tick and untick the options from the Design tab, Table Style Options group to see what they do to that style. Exercise Format table from the Table Tools, Layout tab This tab contains most of the commands that you are familiar with from various formatting dialog boxes in earlier versions.
There is little here that is new, but these commands have been made much more accessible and easier to use. The split and merge cells and tables commands are also immediately available and make it much easier to control cell layout. Repeat header rows which means you get the header row on each page if the table is split across pages.
Work with table styles Exercise Create a new table style You can create a new table style and place it in the gallery for selection. You have to design each element from within the Create New Style from Formatting dialog box. Remember that you need to tick the correct options in Table Tools, Design tab, Table Style Options for the style to apply as you want it to.
Bullets and numbering pose a problem in Word. They are complicated. Word tries to be very helpful and predict what you want, with sometimes very peculiar consequences. It is easy enough to insert bulleted lists or numbered lists, but it is not so easy to control exactly how they look and behave once you are working with larger or more complex documents. This has not become any easier in Word or However, if you are using old templates, anything could happen, and usually does.
Work through all the online training you can find, in which Microsoft tells you how they think you should use bullets and numbering.
Follow their suggestions to the letter of the law. Even for longtime Word users it is instructive to work through this information. Exercise Download and print Microsoft PowerPoint presentation Before you start this exercise, download the PowerPoint presentation below and print. It is written for but at the time of going to print there is nothing available for You will page your way through the presentation. Use built in Multilevel List Styles One of the most reliable ways of working with bullets and numbering is to work with the built-in Multilevel List styles.
These are pre-defined sets of multilevel lists. If you are working in a document that has lots of complex lists, try to use these, and if they do not suit you, try modifying them rather than creating new lists.
They have been designed by people who understand all the rules behind bulleted and numbered lists and so are less likely to do strange things than the lists you create yourself.
Scroll down your Styles Task Pane to the end and you will see four sets of multi-level lists, each with five levels. Updating Multilevel List Styles Whenever you make a change to a list style, you effectively create a new list. If you have already applied that list style throughout a document, and now change it, the new style is applied to all subsequent applications. It looks the same as the previous list, and the style looks the same as the previous style, but they will be numbered differently.
You decide to change the style while you are working on the third instance of the list. The new list is applied to that instance and any other new instances of that style, and the old list is applied to all the original items. Fixing it is simpler. If you want to make a change to a list style, you must go to the first instance of that style in your document to make the change, and then reapply that style throughout the document. Importing templates from prior versions If you are importing templates from prior versions, particularly templates that have lots of bulleted and numbered styles, you might experience problems.
You should take the time to re-define all your numbered lists onto new clean built-in Multi-Level lists, and then always apply bullets and numbers using these styles. Any changes you make to any bulleted or numbered style manually after a style has been applied can do very nasty things to your margins and numbering.
Troubleshooting bullets and numbering As there is a chance — albeit remote — that patches may change the way these work in the future, I will not include instructions in this book. Turn automatic bullets on or off Exercise Turn automatic bullets on or off Once you learn to use styles to apply bullets and numbering — which you should do — then it is wise to turn the automatic bullets off.
They can cause a lot of trouble. The Page Layout tab and adjusting page layout The Page Layout tab has become a true layout tab, with many commands here that are also found on other tabs. This is where you adjust and tweak your final layout so that your page is balanced and text and graphics are displayed to best advantage. Live Preview is also available on some commands so that you can see the results before you actually apply formatting.
Margins, orientation, size, breaks etc. Watermarks, page background and page borders can be applied directly from the Page Background group. Paragraph line spacing and indents can be controlled from the Paragraph group. These can be set on the Home tab, Paragraph group, and then adjusted prior to publication on the Page Layout tab. Graphical elements can be re-arranged, prior to publication, on the Arrange tab. You will find many of the same commands here that you find on the Picture Tools, and SmartArt Tools tabs.
Exercise — Open Proofing Options You can access your spelling and grammar options in two ways. This will take you to the Spelling and Grammar dialog box.
This is another good button to put on your Quick Access Toolbar. Spell checking and contextual spell checking The spell checker works much the same in all three versions, , and , except for the integration of automatic correction with the spell checker which was introduced in and the addition of contextual spelling in With normal spell checking, the checker may miss words that sound the same, such as their and there.
Now there is a feature that will attempt to check spelling according to the context. Check spelling as you type will underline misspelled words with a red wavy underline as soon as they are identified rather than waiting for a spell check. Use contextual spelling will identify possible misspellings with a blue wavy underline based on context, such as their and there. Mark grammar errors as you type will place a green wavy underline where possible grammatical or style issues have been identified.
The Language group and Translation options The Review tab, Language group contains all the commands related to the language you are using. You can select the language you want Word to use from here. A new feature in is the ability to perform translations directly in Word. For instructions on using this feature go to Use the Word translation options on page The Comments group The Review tab, Comments group makes it very easy to insert, find and delete comments.
Once inserted, comments display as balloons in the side margin. This can be a useful tool for reviewers who want to say more than is possible using Track Changes. Exercise Add and delete Comments in a document You want to annotate a document with some issues you have found, maybe if you are editing a document in for someone else or if you are collaborating on a document. Your highlighted area of text will now have a coloured background and a comment box will have displayed in a balloon to the right of your page.
Navigate through Comments Once you have more than one comment in your document, the greyed out commands in the Comments group become available. From now until you click again to switch off, all changes you make on a document will be tracked using various forms of Markup.
Click the Track Changes down arrow. Set parameters for when changes are displayed as balloons rather than inline. Exercise Choose which tracked changes to display In the Tracking group, you can choose to hide or display different aspects of your Markup.
Hide all tracked changes You can hide all Markup by switching the display to final. This hides Markup but does not remove it, so when the document is re-opened the Markup re-displays. Exercise Accept or reject tracked changes Note that this is the only way of removing tracked changes permanently.
Ensure you tick the Comments option. You can clear the other boxes if you do not want to inspect them at this time. Both Compare and Combine tell you what has changed in a document, but Compare tells you what changed and Combine tells you who changed what. This really comes into its own with the collaboration features of SharePoint where it can be used to combine changes from multiple authors with their contributions identified in the resulting version. Allow a little while for the documents to be compared.
They will eventually display according to the settings you have set. The process completes similarly to the Compare function with additional complexities if you are collaborating through SharePoint.
Protect your document with passwords, permissions, and other restrictions In Microsoft Office , you can use passwords to help prevent other people from opening or modifying your documents. You have already seen a couple of ways of locking down aspects of a document. Go to Exercise Manage styles on page 53 for details.
Exercise Mark as Final Make read-only You can share a completed version of a document, and prevent reviewers or readers from making changes to the document. A dialogue box displays telling you that the document will be marked as final and saved. This means it is saved as read-only. Exercise Encrypt with Password You can prevent others from opening your document and seeing the content.
A dialogue box displays offering you a field to enter a password and warning you that if you forget your password there is no way into your document. Exercise Restrict editing When you select Restrict Editing you can control what formatting options are available and who is permitted to use them. You can turn these restrictions on and off.
Formatting restrictions 1. Formatting restrictions allows you to limit which styles can be used in a document. Exceptions If you have defined restrictions, you are able to define exceptions to those restrictions, including selecting nominated individuals or groups as exceptions. Start enforcement 3. Start enforcement allows you to switch your settings on and off. Once you click Yes, Start Enforcing Protection , you are presented with a dialog box for entry of a password.
This is optional. When a user opens a restricted document they are presented with the Restrict Formatting and Editing task pane detailing the permissions they have. Go to Restrict Permission on page for more information about this feature.
Add a Digital Signature You can use a digital signature to establish that your document is safe for use by external recipients. Go to Add a Digital Signature on page for more information about this feature. Prepare for sharing This is where you check your final document and clean up any miscellaneous data that should not be there. Check for Issues In the Check for Issues feature, you are offered a range of options for functions you can apply to your entire document prior to publication.
When the inspection is finished, the Document Inspector window displays again, this time with information about problems, and the choice to remove them. Review each category carefully. Note that you are unlikely to want to remove everything that is identified on this page, for example, you will probably want to keep your headers and footers and perhaps your document properties for documents going to print.
However, you might want to remove them if you are publishing to the web. In addition, items may be included in a single action such as deleting cropped picture information and deleting document properties. If you want to remove cropping information but not document properties, you would remove the cropping separately. Go to Using graphical enhancements and managing file size on page Confirm that each of the items listed is acceptable for your demographic and document design, and fix as required.
The Compatibility Checker dialog box displays listing all the formatting and layout elements that will not save accurately back to or format. Note that there are some losses when saving from to mostly related to new graphical features. Set the option here for Word to check compatibility automatically any time you try to save back to the. Manage Versions This is not so much a version control as a document recovery option. Go to Recovering lost documents on page for full instructions on how to use this function.
There is a level of version control available in co-authoring. For more information on what this entails, go to Co-authoring on page They are known as metadata, which is data that describes other data. For example, the words in a document are data; the word count is an example of metadata.
You have to define your document properties, and you can do this through document Properties in the File, Info menu. Once you have filled your properties out here, you can insert them as fields in your document from the Insert menu. For instructions on how to insert document properties into your document go to Work with document properties on page The Backstage view displays and the Info tab is displayed by default.
On the right hand side you will see the properties associated with the current document. To add or change properties, hover your pointer over the property you want to update and type your new information.
Click the File tab again to return to your document. Any changes you made will be saved automatically. Back in your document you will see the Document Properties panel displayed. You can edit properties from here also. You will see this command on the File tab, underneath Properties, under the heading Related Documents. This will take you straight to the folder in Windows where the current file has been saved. Edit Links If you have links in your document, go to the File tab, and go to the bottom right corner beneath Properties.
On the right side of the window, close to the bottom is the Edit Links to Files command if you have links in your document. Print a document The Print Preview command is a must to place on your Quick Access Toolbar as it is buried a few keystrokes down under the File tab.
Notice your document preview at the right. There are zoom controls at the bottom of the preview window so that you can view the pages larger, smaller, as single pages, or all at once.
Drag the slider or click the plus and minus signs to change the size of your document on the screen. This is a must to add to either the Ribbon or the Quick Access Toolbar, but you have to find it first. The Customize the Quick Access Toolbar view is displayed. Note that there is a Print Preview icon in Popular Commands.
This is not the right command. In the Choose commands from: drop down list. Click the Add button to add the command to the right hand side column. This will place the icon at the right hand end of your Quick Access Toolbar. To place it elsewhere on your Quick Access Toolbar, in the Customize Quick Access Toolbar column, highlight the item and move it with the up and down arrows.
You document is displayed in Print Preview mode, and additional commands are made available on the Print Preview tab. This is great for last minute layout changes prior to publication. However, you cannot do this from the Print Preview available in the Backstage view under File, Print.
Now when you put your cursor on the print preview, you will have an insertion point rather than a magnifying glass. You can now edit the document in Print Preview mode. To change additional page setup options, click Page Setup to open the familiar Page Setup dialog box. You can make layout changes here and have them reflected immediately in Print Preview.
Note that you cannot edit your document in this Print Preview. It will be converted automatically and placed as an attachment in an email. For Internet Fax you must be signed up with a fax service provider. Go to Remote access to documents on page , for more information on what this is about. The number of installations 2 or 3 and users 1 or 3 depends on the specific Office suite purchased.
A Traditional Disc product license can be transferred to a different PC if the user upgrades to a new PC or if the owner wants to sell it to someone else. My personal preference is to avoid CTR for home use.
You have to look carefully on the page for the 'advanced' link to get the "normal" installation file. There are 2 ways you can get an even better deal on Office. The Home Use Program is a deal where companies with a site or volume license activate part of that license agreement that allows their employees to get a copy of Office to use at home.
The HUP is the best discount you can get. The Academic discount is the next best Office deal you will find. Else, click on Edit to start editing the document. To get a copy of the document for offline access, click on the File menu and select Save As followed by Download a Copy. Click on Download on the following screen to start downloading the document to your computer. Now that your documents are upgraded, you are free to use any of the modern functionalities of Word in them.
You can use newer editing tools, use a newer file extension, and so on, without any worries. Did you ever wonder what that text meant? It may then show the document with scrambled text and so on. Mahesh has been obsessed with technology since he got his first gadget a decade or so ago. Answered by:. Archived Forums. Word for Developers. Sign in to vote. If no, what I have to do. Monday, July 12, AM.
Hi Neha If you, as an end-user, choose to have the document convert, will it open correctly? Wednesday, July 14, AM. Hi Nehasri In general terms, yes, this should not be a problem. Hi Cindy, thanks for your reply. Our template contains only letter stuff and name address which coming from coding part. Hi nehasri You don't need to convert the file format - it's not mandatory as far as Word is concerned.
Monday, July 12, PM. Hi Cindy, I have tried the generation of letters, but when i opened the word document it won't open and ask for convertor message. One more thing I want to ask, Is it possible we can make some word interOp which will use in all version of word whether it is MS word , MS word or MS word or even if any user don't have MS office install in his system.
0コメント